The HMIS CoC Evaluation Tool, located in the Fiscal module. It can be run for a single program, or a group of programs, as needed. Additionally, there are two versions of the report - one for PSH and TH programs, the other for RRH programs.
Required Permissions 
Users must have the following permissions in that database in order to access this tool:
Program Chart Access
Display Executive Administration Buttons - OR - Display Fiscal Buttons (only required if you are not a member of the "Fiscal Staff" or "Executive Officer" user groups)
NOTE: Permissions are assigned using the Permissions Maintenance feature. If you do not have access to that feature and need a permission listed here, please contact your supervisor or your local Help Desk for assistance.
Click-by-Click Instructions 
Using the HMIS CoC Evaluation Tool
To use the HMIS CoC Evaluation Tool, complete the following steps from the AWARDS Home screen:
- Click Administration from the left-hand menu, and then click Fiscal. The Fiscal fly-out menu is displayed.
- Click HMIS CoC Evaluation Tool.
- Click the Project drop-down arrow and select the project or group of projects for which the tool is to be used.
- In the Date Range fields, specify the "From" and "To" operating year date range for which the tool is to be used. The default date range is 10/1 of the previous year, through 9/30 of the current year.
- If a custom program group was selected in step 3, AND if all of the projects in the selected group have the same Project Type, check the Consolidated Report checkbox if needed. When this option is selected, the clients are unduplicated and will display in one row. If this option is NOT selected, or if another project grouping was chosen in step 3 (for instance, "All Agency Programs"), the projects are listed in the report details with one row per project.
- If a group of projects has been selected, check the Group Projects using Grant ID checkbox if needed. When this option is selected, all projects with same grant ID will be listed in the same report row.
- The Send in AWARDS Messages checkbox is selected by default and cannot be un-checked. As a result, you need not wait for the export file to generate, and can navigate away from the Evaluation Tool feature after finishing the configuration process. Once the report data is ready, it is sent to you in the body of a message accessed via your Messages module inbox.
NOTE: The report will remain in your messages for one month, after which time it will be deleted. (The exact date of deletion will be displayed in red at the top of the report message for your reference.) If you know you will need the report data after that time, be sure to download the file attached to the message. If you don't download that attachment before the message is deleted, you will need to manually re-run the tool if you need access to the data in the future.
- Click CONTINUE. The HMIS CoC Evaluation Tool is displayed. For more information on the data found there, click here.
NOTE: Because the Send in AWARDS Messages option is automatically used by this report, a notice is first displayed on the page to let you know that report generation is in process and that the file will be sent to your Messages module upon completion. You can then navigate away from the page, or wait for the data to be displayed.
TIP: If you have run the tool for one project or using the Consolidated Report option, a Run CoC APR Report button is available at the bottom of the page and can be used to generate the CoC APR. For details about the CoC APR report, click here. (This option is not available when usig the Group Projects using Grant ID setting in step 6.)
The process of using the HMIS CoC Evaluation Tool is now complete.
A Closer Look @ Tool Data 
HMIS CoC Evaluation Tool Data - Learn which clients the report includes, and what data is being analyzed. Includes detail for both the PSH/TH and RRH versions of the report.
Below is a detailed list of the questions located on each of the two versions of the HMIS CoC Evaluation Tool report (PSH/TH and RRH) and the data they contain.
HMIS CoC Evaluation Tool Data - PSH and TH Programs
HMIS CoC Evaluation Tool Data - RRH Programs
To jump directly to the information for a specific question, navigate to the relevant version of the report using the links above, and then press <Ctrl+F> to access your browser's search field and enter the name of the question you'd like to view.
HMIS CoC Evaluation Tool - PSH and TH Programs
Q1. Unit Utilization Rate
Description:
"Average daily unit utilization rate during most recently completed HUD contract (Projects for singles will use Projected # of Beds, and projects for families will use Projected # of Units)."
Applicable project types:
Permanent Supportive Housing and Transitional Housing
Benchmark:
85%
How it's calculated:
Behind the scenes, this Tool runs the Housing Utilization Report in AWARDS to get the actual unit utilization rate. The Unit Utilization Rate is based on the number of bed nights for primary clients, divided by the number of units as entered in System Setup > Agency Program Information > HMIS Bed Inventory.
Point breakdowns:
0 to 79.99% = 0 points
80.00% = 1 point
81.25% = 1.5 points
82.50% = 2 points
83.75% = 2.5 points
85.00% = 3 points
86.25% = 3.5 points
87.50% = 4 points
88.75% = 4.5 points
89.50% = 5 points
90.00% = 5.5 points
90.50% = 6 points
91.00% = 6.5 points
91.50% = 7 points
92.00% = 7.5 points
92.50% = 8 points
93.00% = 8.5 points
93.50% = 9 points
94.00% = 9.5 points
94.50% = 10 points
95.00% = 10.5 points
95.50% = 11 points
96.00% = 11.5 points
96.50% = 12 points
97.00% = 12.5 points
97.50% = 13 points
98.00% = 13.5 points
98.50% = 14 points
99.00% = 14.5 points
99.50% = 15 points
Q2. Serving chronically homeless
Description:
"% of new HoH who entered the program that are chronically homeless at placement into the program. Source: Intake/Admission data"
Applicable project types:
Permanent Supportive Housing
HUD benchmark:
100%
How it's calculated:
This question looks at the "Chronically Homeless (Admission)" field on the HMIS ReportBuilder for all clients with admission dates that fall within the reporting period. If 100% of clients are Chronically Homeless, then full points are given. If no clients were admitted during the reporting period, then full points are given.
Point breakdowns:
Less than 100% = 0 points
100% = 5 points
Q3. Participants entering program are literally homeless
Description:
"% of HoH in the program that are literally homeless. Source: Intake/Admission Living Situation Fields."
Applicable project types:
Permanent Supportive Housing, Transitional Housing
Benchmark:
100%
How it's calculated:
This question checks Intake/Admission for Heads of Household who have admission dates during the reporting period. There it looks to see if there is either a "Prior Living Situation: Type of Residence" answer of "Emergency shelter, including hotel or motel paid for with emergency shelter voucher," "Transitional housing for homeless persons," "Place not meant for habitation," or "Safe Haven," or a "yes" to "On the night before, did you stay on the street" answer. If one of those was true, the client is considered "homeless at admission," and the ratio of these clients to total clients is a "project's performance."
Point breakdowns:
Less than 100% = 0 points
100% = 5 points
Q4. Average length of stay
Description:
"Average length of stay for participants served during recently completed FFY. Source: APR Q22."
Applicable project types:
Permanent Supportive Housing, Transitional Housing
Benchmark:
Less than or equal to 24 months for TH; Greater than or equal to 12 months for PSH.
How it's calculated:
This question first takes the sum of (APR Q22b "Average Length of Stay for Leavers" multiplied by APR Q5 "Number of Leavers") and (APR Q22b "Average Length of Stay for Stayers" multiplied by APR Q5 "Number of Stayers"). This number is then divided by APR Q5 "Total number of Persons Served" to get the Average Length of Stay in Days. This number is then divided by 30.41 to get the Average Length of Stay in Months.
NOTE: Average length of stay is rounded to the nearest whole number.
Point breakdowns for Transitional Housing:
More than 24 months = 0 Points
24 months or less = 1 point
23 months or less = 1.5 points
22 months or less = 2 points
21 months or less = 2.5 points
20 months or less = 3 points
19 months or less = 3.5 points
18 months or less = 4 points
17 months or less = 4.5 points
16 months or less = 5 points
15 months or less = 5.5 points
14 months or less = 6 points
13 months or less = 6.5 points
12 months or less = 7 points
Point breakdowns for Permanent Supportive Housing:
Less than 12 months = 0 points
12 months or more = 1 point
13 months or more = 1.5 points
14 months or more = 2 points
15 months or more = 2.5 points
16 months or more = 3 points
17 months or more = 3.5 points
18 months or more = 4 points
19 months or more = 4.5 points
20 months or more = 5 points
21 months or more = 5.5 points
22 months or more = 6 points
23 months or more = 6.5 points
24 months or more = 7 points
Q5. Maintained, Gained, or Increased EARNED income - adult stayers and adult exiters
Description:
"% of adults that increased earned income at latest status or exit. Source: APR Q19"
Applicable project types:
Permanent Supportive Housing, Transitional Housing
Benchmark:
40%
How it's calculated:
This question uses APR Q19a1 and Q19a2. In the rows labeled "Number of Adults with Earned Income (i.e., Employment Income)," start by adding the sum of the columns "Retained Income Category and Increased $ at [Annual Assessment/Exit]" and "Did Not Have the Income Category at Start and Gained the Income Category at [Annual Assessment/Exit]." This gives you the total adults who increased their earned income.
Point breakdowns:
0% to 4.9% = 0 points
5% to 9.9% = 1 point
10% = 1.5 points
10.1% to 14.9% = 2 points
15.0% to 19.9% = 2.5 points
20% = 3 points
20.1% to 24.9% = 3.5 points
25.0% to 29.9% = 4 points
30% = 4.5 points
30.1% to 34.9% = 5 points
35.0% to 39.9% = 5.5 points
40% = 6 points
Q6. Maintained, Gained or Increased OTHER income - adult stayers and adult exiters
Description:
"% of adults that increased other income at latest status or exit. Source: APR Q19"
Applicable project types:
Permanent Supportive Housing, Transitional Housing
Benchmark:
75%
How it's calculated:
This question uses APR Q19a1 and Q19a2. In the rows labeled "Number of Adults with Other Income" start by adding the sum of the columns "Retained Income Category and Increased $ at [Annual Assessment/Exit]" and "Did Not Have the Income Category at Start and Gained the Income Category at [Annual Assessment/Exit]." This gives you the total adults who increased their other income.
Point breakdowns:
0.00% to 4.68% = 0 points
4.69% to 9.37% = 1 point
9.38% = 1.5 points
9.39% to 14.24% = 2 points
14.25% to 18.74% = 2.5 points
18.75% = 3 points
18.76% to 23.62% = 3.5 points
23.63% to 29.99% = 4 points
30.00% = 4.5%
30.01% to 33.75% = 5 points
33.76% to 37.49% = 5.5 points
37.50% = 6 points
37.51% to 42.18% = 6.5 points
42.19% to 45.87% = 7 points
45.88% = 7.5 points
45.89% to 51.57% = 8 points
51.58% to 56.24% = 8.5 points
56.25% = 9 points
56.26% to 61.12% = 9.5 points
61.13% to 65.62% = 10 points
65.63% = 10.5 points
65.64% to 71.31% = 11 points
71.32% to 74.99% = 11.5 points
75.00% = 12 points
Q7. Non-cash benefits- adult stayer and all exiters
Description:
"% of persons with 1 or more sources of non cash benefits at latest status or exit. Source: APR Q20b"
Applicable project types:
Permanent Supportive Housing, Transitional Housing
Benchmark:
75%
How it's calculated:
This question uses APR Q20b "Number of Non-Cash Benefit Sources." In the row labeled "1+ Source(s)," start by adding the sum of the columns "Benefit at Latest Annual Assessment for Stayers" and "Benefit at Exit for Leavers." This gives you the total adults with Non-Cash Benefits at their latest stage. This number is then divided by the difference of APR Q5 "Number of Adults," minus APR Q18 "Number of adult stayers not yet required to have an annual assessment."
Point breakdowns for PSH: Point breakdowns for TH:
0% to 72.9% = 0 points 0% to 64.9% = 0 points
73.0% = 1 point 65.0% = 1 point
74.5% = 1.5 points 66.0% = 1.5 points
76.0% = 2 points 67.0% = 2 points
77.5% = 2.5 points 68.0% = 2.5 points
79.0% = 3 points 69.0% = 3 points
80.5% = 3.5 points 70.0% = 3.5 points
82.0% = 4 points 71.0% = 4 points
83.5% = 4.5 points 72.0% = 4.5 points
85.0% = 5 points 73.0% = 5 points
86.5% = 5.5 points 74.0% = 5.5 points
88.0% = 6 points 75.0% = 6 points
89.5% = 6.5 points 76.0% = 6.5 points
91.0% = 7 points 77.0% = 7 points
92.5% = 7.5 points 78.0% = 7.5 points
94.0% = 8 points 79.0% = 8 points
95.5% = 8.5 points 80.0% = 8.5 points
97.0% = 9 points 81.0% = 9 points
98.5% = 9.5 points 82.0% = 9.5 points
100.0% = 10 points 83/0% = 10 points
Q8. Health Insurance
Description:
"% of persons with health insurance. Source: APR Q21"
Applicable project types:
Permanent Supportive Housing, Transitional Housing
Benchmark:
75%
How it's calculated:
This question uses APR Q21 "Health Insurance." In the rows labeled "1 Source of Health Insurance" and "More than 1 Source of Health Insurance," add the sums of the columns "at Latest Annual Assessment for Stayers" and "at Exit for Leavers." The sum of these four cells gives you the total persons with Health Insurance at their latest stage. This number is then divided by the difference of APR Q5 "Total Number of Persons Served," minus APR Q21 "Number of stayers not yet required to have an annual assessment."
Point breakdowns:
Less than 75% = 0 Points
75% to 77.49% = 1 Point
77.50% to 79.49% = 1.5 Points
79.50% to 82.49% = 2 Points
82.50% to 84.49% = 2.5 Points
84.50% to 87.49% = 3 Points
87.50% to 89.49% = 3.5 Points
89.50% to 92.49% = 4 Points
92.50% to 94.49% = 4.5 Points
94.50% to 97.49% = 5 Points
97.50% to 99.49% = 5.5 Points
99.50% to 100% = 6 Points
Q9a. Exiting to Permanent Housing (TH only)
Description:
"% of leavers exiting to permanent housing. Source: APR Q23a+Q23b"
Applicable project types:
Transitional Housing
Benchmark:
75%
How it's calculated:
This question uses APR Q23a "Exit Destination - More than 90 Days" and Q23b "Exit Destination - 90 Days or Less." Add the sum of the Q23a "Total persons exiting to positive housing destinations" from Q23a and Q23b. This number is then divided by (Q23a "Total" - Q23a "Total persons whose destinations excluded them from the calculation" + Q23b "Total" - Q23b "Total persons whose destinations excluded them from the calculation"). The resulting percentage gives you the total number of successful exits divided by the total number of leavers excluding those who exited to destinations that are excluded from the calculation.
Point breakdowns:
0.0% to 69.9% = 0 Points
70.0% = 1 Points
71.5% = 1.5 Points
72.5% = 2 Points
73.5% = 2.5 Points
74.5% = 3 Points
75.5% = 3.5 Points
76.5% = 4 Points
77.5% = 4.5 Points
78.5% = 5 Points
79.5% = 5.5 Points
80.5% = 6 Points
81.5% = 6.5 Points
82.5% = 7 Points
83.5% = 7.5 Points
84.5% = 8 Points
85.5% = 8.5 Points
86.5% = 9 Points
87.5% = 9.5 Points
88.5% = 10 Points
89.5% = 10.5 Points
90.5% = 11 Points
91.5% = 11.5 Points
92.5% = 12 Points
93.5% = 12.5 Points
94.5% = 13 Points
95.5% = 13.5 Points
96.5% = 14 Points
Q9b. Exit to Permanent Housing (PSH only)
Description:
"% of leavers who exit to permanent housing. Source: APR Q23a+Q23b"
Applicable project types:
Permanent Supportive Housing
Benchmark:
80%
How it's calculated:
This question uses APR Q23a "Exit Destination - More than 90 Days" and Q23b "Exit Destination - 90 Days or Less." Add the sum of the Q23a "Total persons exiting to positive housing destinations" from Q23a and Q23b. This number is then divided by (Q23a "Total" - Q23a "Total persons whose destinations excluded them from the calculation" + Q23b "Total" - Q23b "Total persons whose destinations excluded them from the calculation"). The resulting percentage gives you the total number of successful exits, divided by the total number of leavers excluding those who exited to destinations that are excluded from the calculation. If no clients are discharged then full points are given.
Point breakdowns:
0.0% to 24.9% = 0 Points
25.0% = 1 Points
31.0% = 1.5 Points
38.0% = 2 Points
45.0% = 2.5 Points
52.0% = 3 Points
59.0% = 3.5 Points
66.0% = 4 Points
73.0% = 4.5 Points
80.0% = 5 Points
Q9c. Maintain Permanent Housing or exit to Permanent Housing (aka "Moving On") (PSH only)
Description:
"% of participants who remain in PSH or exit to permanent housing. Source: APR Q5 and Q23a+Q23b"
Applicable project types:
Permanent Supportive Housing
Benchmark:
90%
How it's calculated:
This question uses APR Q23a "Exit Destination - More than 90 Days" and Q23b "Exit Destination - 90 Days or Less." Add the sum of "Total persons exiting to positive housing destinations" from Q23a and Q23b along with Q5 "Number of Stayers." This number is then divided by (Q5 "Total Number of Persons Served" - Q23a "Total persons whose destinations excluded them from the calculation" - Q23b "Total persons whose destinations excluded them from the calculation"). The resulting percentage gives you the total number of stayers + successful exits, divided by the total number of people excluding those who exited to destinations that are excluded from the calculation. The resulting percentage is rounded to the nearest whole number.
Point breakdowns:
0.0% to 81.9% = 0 Points
82.0% = 1 Points
83.0% = 1.5 Points
84.0% = 2 Points
85.0% = 2.5 Points
86.0% = 3 Points
87.0% = 3.5 Points
88.0% = 4 Points
89.0% = 4.5 Points
90.0% = 5 Points
91.0% = 5.5 Points
92.0% = 6 Points
93.0% = 6.5 Points
94.0% = 7 Points
95.0% = 7.5 Points
96.0% = 8 Points
97.0% = 8.5 Points
98.0% = 9 Points
99.0% = 9.5 Points
100.0% = 10 Points
Q10a. Data Quality
Description:
"One point if the overall missing or invalid data is less than or equal to 10%. Source: APR Q6a"
Applicable project types:
Permanent Supportive Housing and Transitional Housing
Benchmark:
N/A
How it's calculated:
This question uses the APR’s Q6a "Data Quality - Personally Identifiable Information," minus any clients whose only missing or invalid data relates to Race. If no clients have missing or invalid Race data, the "Overall Score" in Q6a is used. If any clients only have data issues in the Race row, behind the scenes the report calculates a deduped count of clients, which is then divided by the Total Number of Persons Served in the APR’s Q5.
Point breakdowns:
Higher than 10% = 0 points
10% or less = 1 point
Q10b. Data Quality
Description:
"One point if the overall missing or invalid data is less than or equal to 10%. Source: APR Q6b"
Applicable project types:
Permanent Supportive Housing and Transitional Housing
Benchmark:
N/A
How it's calculated:
This question reports the average of all 5 data elements listed in Q6b "Data Quality - Universal Data Elements."
Point breakdowns:
Higher than 10% = 0 points
10% or less = 1 point
Q10c. Data Quality
Description:
"One point if the overall missing or invalid data is less than or equal to 10%. Source: APR Q6c"
Applicable project types:
Permanent Supportive Housing and Transitional Housing
Benchmark:
N/A
How it's calculated:
This question reports the average of all 4 data elements listed in Q6c "Data Quality - Income and Housing Data Quality."
Point breakdowns:
Higher than 10% = 0 points
10% or less = 1 point
Q10d. Data Quality
Description:
"One point if the overall missing or invalid data is less than or equal to 10%. Source: APR Q6d"
Applicable project types:
Permanent Supportive Housing and Transitional Housing
Benchmark:
N/A
How it's calculated:
This question reports the "% of Records Unable to Calculate" from Q6d "Data Quality - Chronic Homelessness" from the "Total" row.
Point breakdowns:
Higher than 10% = 0 points
10% or less = 1 point
Q11. Has the program performed 12 monthly uploads during the reporting year
Description:
"Verification of a minimum of 12 monthly uploads to HMIS. Minus 2.5 points if one upload is late or missing. Minus 5 points if more than one upload is late or missing."
Applicable project types:
Permanent Supportive Housing and Transitional Housing
Benchmark:
N/A
How it's calculated:
This question looks at the CSV Upload Report in the Fiscal Program menu to count the number of monthly uploads that occurred during the operating year. The date of the first upload from each month is evaluated to verify that it happened within the first 10 business days of the month excluding weekends and federal holidays. (Note that in October 2019, uploads are verified to ensure they happened on or before 10/23/2019.)
Point breakdowns:
12 Monthly Uploads = 0 points
11 Monthly Uploads = -2.5 points
10 or Fewer Monthly Uploads = -5 points
NYC CCoC Evaluation Tool - RRH Programs
Q1. Unit Utilization Rate
Description:
"Average daily unit utilization rate during most recently completed HUD contract (Projects for singles will use Projected # of Beds, and projects for families will use Projected # of Units)."
Applicable project types:
Rapid Re-Housing
Benchmark:
85%
How it's calculated:
Behind the scenes, this Tool runs the Housing Utilization Report in AWARDS to get the actual unit utilization rate. The Unit Utilization Rate is based on the number of bed nights for primary clients, divided by the number of units as entered in System Setup > Agency Program Information > HMIS Bed Inventory.
Point breakdowns:
0% to 64.9% = 0 points
65% to 66.9% = 1 point
67% to 68.9% = 1.5 points
69.0% to 69.4% = 2 points
69.5% to 70.4% = 2.5 points
70.5% to 71.4% = 3 points
71.5% to 72.4% = 3.5 points
72.5% to 73.4% = 4 points
73.5% to 74.4% = 4.5 points
74.5% to 75.4% = 5 points
75.5% to 76.4% = 5.5 points
76.5% to 77.4% = 6 points
77.5% to 78.4% = 6.5 points
78.5% to 79.4% = 7 points
79.5% to 80.4% = 7.5 points
80.5% to 81.4% = 8 points
81.5% to 82.4% = 8.5 points
82.5% to 83.4% = 9 points
83.5% to 84.4% = 9.5 points
84.5% to 85% = 10 points
Q3. Participants entering program are literally homeless
Description:
"% of HoH in the program that are literally homeless. Source: Intake/Admission Living Situation Fields."
Applicable project types:
Rapid Re-Housing
Benchmark:
100%
How it's calculated:
This question checks Intake/Admission for Heads of Household who have admission dates during the reporting period. There it looks to see if there is either a "Prior Living Situation: Type of Residence" answer of "Emergency shelter, including hotel or motel paid for with emergency shelter voucher," "Transitional housing for homeless persons," "Place not meant for habitation," or "Safe Haven," or a "yes" to "On the night before, did you stay on the street" answer. If one of those was true, the client is considered "homeless at admission," and the ratio of these clients to total clients is a "project's performance."
Point breakdowns:
Less than 100% = 0 points
100% = 5 points
Q4. Average length of stay
Description:
"Average length of stay for participants served during recently completed FFY. Source: APR Q22."
Applicable project types:
Rapid Re-Housing
Benchmark:
Less than or equal to 24 months.
How it's calculated:
This question first takes the sum of (APR Q22b "Average Length of Stay for Leavers" multiplied by APR Q5 "Number of Leavers") and (APR Q22b "Average Length of Stay for Stayers" multiplied by APR Q5 "Number of Stayers"). This number is then divided by APR Q5 "Total number of Persons Served" to get the Average Length of Stay in Days. This number is then divided by 30.41 to get the Average Length of Stay in Months.
NOTE: Average length of stay is rounded to the nearest whole number.
Point breakdowns:
More than 24 months = 0 Points
24 months or less = 1 point
23 months or less = 1.5 points
22 months or less = 2 points
21 months or less = 2.5 points
20 months or less = 3 points
19 months or less = 3.5 points
18 months or less = 4 points
17 months or less = 4.5 points
16 months or less = 5 points
15 months or less = 5.5 points
14 months or less = 6 points
13 months or less = 6.5 points
12 months or less = 7 points
Q5. Maintained, Gained, or Increased EARNED income - adult stayers and adult exiters
Description:
"% of adults that increased earned income at latest status or exit. Source: APR Q19"
Applicable project types:
Rapid Re-Housing
Benchmark:
40%
How it's calculated:
This question uses APR Q19a1 and Q19a2. In the rows labeled "Number of Adults with Earned Income (i.e., Employment Income)," start by adding the sum of the columns "Retained Income Category and Increased $ at [Annual Assessment/Exit]" and "Did Not Have the Income Category at Start and Gained the Income Category at [Annual Assessment/Exit]." This gives you the total adults who increased their earned income.
Point breakdowns:
0% to 4.9% = 0 points
5% to 9.9% = 1 point
10% = 1.5 points
10.1% to 14.9% = 2 points
15.0% to 19.9% = 2.5 points
20% = 3 points
20.1% to 24.9% = 3.5 points
25.0% to 29.9% = 4 points
30% = 4.5 points
30.1% to 34.9% = 5 points
35.0% to 39.9% = 5.5 points
40% = 6 points
Q6. Maintained, Gained or Increased OTHER income - adult stayers and adult exiters
Description:
"% of adults that increased other income at latest status or exit. Source: APR Q19"
Applicable project types:
Permanent Supportive Housing, Transitional Housing
Benchmark:
75%
How it's calculated:
This question uses APR Q19a1 and Q19a2. In the rows labeled "Number of Adults with Other Income" start by adding the sum of the columns "Retained Income Category and Increased $ at [Annual Assessment/Exit]" and "Did Not Have the Income Category at Start and Gained the Income Category at [Annual Assessment/Exit]." This gives you the total adults who increased their other income.
Point breakdowns:
0.00% to 4.68% = 0 points
4.69% to 9.37% = 1 point
9.38% = 1.5 points
9.39% to 14.24% = 2 points
14.25% to 18.74% = 2.5 points
18.75% = 3 points
18.76% to 23.62% = 3.5 points
23.63% to 29.99% = 4 points
30.00% = 4.5%
30.01% to 33.75% = 5 points
33.76% to 37.49% = 5.5 points
37.50% = 6 points
37.51% to 42.18% = 6.5 points
42.19% to 45.87% = 7 points
45.88% = 7.5 points
45.89% to 51.57% = 8 points
51.58% to 56.24% = 8.5 points
56.25% = 9 points
56.26% to 61.12% = 9.5 points
61.13% to 65.62% = 10 points
65.63% = 10.5 points
65.64% to 71.31% = 11 points
71.32% to 74.99% = 11.5 points
75.00% = 12 points
Q7. Non-cash benefits- adult stayer and all exiters
Description:
"% of persons with 1 or more sources of non cash benefits at latest status or exit. Source: APR Q20b"
Applicable project types:
Rapid Re-Housing
Benchmark:
75%
How it's calculated:
This question uses APR Q20b "Number of Non-Cash Benefit Sources." In the row labeled "1+ Source(s)," start by adding the sum of the columns "Benefit at Latest Annual Assessment for Stayers" and "Benefit at Exit for Leavers." This gives you the total adults with Non-Cash Benefits at their latest stage. This number is then divided by the difference of APR Q5 "Number of Adults," minus APR Q18 "Number of adult stayers not yet required to have an annual assessment."
Point breakdowns:
0% to 64.9% = 0 points
65.0% = 1 point
66.0% = 1.5 points
67.0% = 2 points
68.0% = 2.5 points
69.0% = 3 points
70.0% = 3.5 points
71.0% = 4 points
72.0% = 4.5 points
73.0% = 5 points
74.0% = 5.5 points
75.0% = 6 points
76.0% = 6.5 points
77.0% = 7 points
78.0% = 7.5 points
79.0% = 8 points
80.0% = 8.5 points
81.0% = 9 points
82.0% = 9.5 points
83.0% = 10 points
Q8. Health Insurance
Description:
"% of persons with health insurance. Source: APR Q21"
Applicable project types:
Rapid Re-Housing
Benchmark:
75%
How it's calculated:
This question uses APR Q21 "Health Insurance." In the rows labeled "1 Source of Health Insurance" and "More than 1 Source of Health Insurance," add the sums of the columns "at Latest Annual Assessment for Stayers" and "at Exit for Leavers." The sum of these four cells gives you the total persons with Health Insurance at their latest stage. This number is then divided by the difference of APR Q5 "Total Number of Persons Served," minus APR Q21 "Number of stayers not yet required to have an annual assessment."
Point breakdowns:
0% to 64.9% = 0 points
65.0% = 1 point
66.0% = 1.5 points
67.0% = 2 points
68.0% = 2.5 points
69.0% = 3 points
70.0% = 3.5 points
71.0% = 4 points
72.0% = 4.5 points
73.0% = 5 points
74.0% = 5.5 points
75.0% = 6 points
76.0% = 6.5 points
77.0% = 7 points
78.0% = 7.5 points
79.0% = 8 points
80.0% = 8.5 points
81.0% = 9 points
82.0% = 9.5 points
83.0% = 10 points
Q9b. Exit to Permanent Housing
Description:
"% of leavers who exit to permanent housing. Source: APR Q23a+Q23b"
Applicable project types:
Rapid Re-Housing
Benchmark:
N/A
How it's calculated:
This question uses APR Q23a "Exit Destination - More than 90 Days" and Q23b "Exit Destination - 90 Days or Less." Add the sum of the Q23a "Total persons exiting to positive housing destinations" from Q23a and Q23b. This number is then divided by (Q23a "Total" - Q23a "Total persons whose destinations excluded them from the calculation" + Q23b "Total" - Q23b "Total persons whose destinations excluded them from the calculation"). The resulting percentage gives you the total number of successful exits, divided by the total number of leavers excluding those who exited to destinations that are excluded from the calculation. If no clients are discharged then full points are given.
Point breakdowns:
0.0% to 24.9% = 0 Points
25% = 1 Point
37.5% = 1.5 Points
50.0% = 2 Points
62.5% = 2.5 Points
75.0% = 3 Points
87.5% = 3.5 Points
100.0% = 4 Points
Q9c. Maintain Permanent Housing or exit to Permanent Housing (aka "Moving On")
Description:
"% of participants who remain in RRH or exit to Permananent Housing. Source: APR Q5 and Q23a/b"
Applicable project types:
Rapid Re-Housing
Benchmark:
80%
How it's calculated:
This question uses APR Q23a "Exit Destination - More than 90 Days" and Q23b "Exit Destination - 90 Days or Less." Add the sum of "Total persons exiting to positive housing destinations" from Q23a and Q23b along with Q5 "Number of Stayers." This number is then divided by (Q5 "Total Number of Persons Served" - Q23a "Total persons whose destinations excluded them from the calculation" - Q23b "Total persons whose destinations excluded them from the calculation"). The resulting percentage gives you the total number of stayers + successful exits, divided by the total number of people excluding those who exited to destinations that are excluded from the calculation. The resulting percentage is rounded to the nearest whole number.
Point breakdowns:
0% to 69.9% = 0 Points
70.0% = 1 Points
71.0% = 1.5 Points
72.0% = 2 Points
73.0% = 2.5 Points
74.0% = 3 Points
75.0% = 3.5 Points
76.0% = 4 Points
77.0% = 4.5 Points
78.0% = 5 Points
79.0% = 5.5 Points
80.0% = 6 Points
81.0% = 6.5 Points
82.0% = 7 Points
83.0% = 7.5 Points
84.0% = 8 Points
85.0% = 8.5 Points
86.0% = 9 Points
87.0% = 9.5 Points
88.0% = 10 Points
Q9d. Rate of return to homelessness
Description:
"Total number of households successfully discharged who did return to homelessness during time period divided by Total number of households exited to permanent housing during the same time period"
Applicable project types:
Rapid Re-Housing
How it's calculated:
This is typically measured by examining HMIS data from homeless programs across the entire community to determine whether people who successfully exit from the rapid re-housing program to permanent housing returned to homelessness, meaning an unsheltered location, emergency shelter, transitional housing, or a Safe Haven, within 12 months of exiting.
Point breakdowns:
Projects that had less than 15% of their clients return to homelessness after exiting RRH receive 5 points.
Projects that had more than 15% of their clients return to homelessness after exiting RRH are exempt from the question.
Q10a. Data Quality
Description:
"One point if the overall missing or invalid data is less than or equal to 10%. Source: APR Q6a"
Applicable project types:
Rapid Re-Housing
Benchmark:
N/A
How it's calculated:
This question uses the APR’s Q6a "Data Quality - Personally Identifiable Information," minus any clients whose only missing or invalid data relates to Race. If no clients have missing or invalid Race data, the "Overall Score" in Q6a is used. If any clients only have data issues in the Race row, behind the scenes the report calculates a deduped count of clients, which is then divided by the Total Number of Persons Served in the APR’s Q5.
Point breakdowns:
Higher than 10% = 0 points
10% or less = 1 point
Q10b. Data Quality
Description:
"One point if the overall missing or invalid data is less than or equal to 10%. Source: APR Q6b"
Applicable project types:
Rapid Re-Housing
Benchmark:
N/A
How it's calculated:
This question reports the average of all 5 data elements listed in Q6b "Data Quality - Universal Data Elements."
Point breakdowns:
Higher than 10% = 0 points
10% or less = 1 point
Q10c. Data Quality
Description:
"One point if the overall missing or invalid data is less than or equal to 10%. Source: APR Q6c"
Applicable project types:
Rapid Re-Housing
Benchmark:
N/A
How it's calculated:
This question reports the average of all 4 data elements listed in Q6c "Data Quality - Income and Housing Data Quality."
Point breakdowns:
Higher than 10% = 0 points
10% or less = 1 point
Q10d. Data Quality
Description:
"One point if the overall missing or invalid data is less than or equal to 10%. Source: APR Q6d"
Applicable project types:
Rapid Re-Housing
Benchmark:
N/A
How it's calculated:
This question reports the "% of Records Unable to Calculate" from Q6d "Data Quality - Chronic Homelessness" from the "Total" row.
Point breakdowns:
Higher than 10% = 0 points
10% or less = 1 point
Q11. Has the program performed 12 monthly uploads during the reporting year
Description:
"Verification of a minimum of 12 monthly uploads to HMIS. Minus 2.5 points if one upload is late or missing. Minus 5 points if more than one upload is late or missing."
Applicable project types:
Rapid Re-Housing
Benchmark:
N/A
How it's calculated:
This question looks at the CSV Upload Report in the Fiscal Program menu to count the number of monthly uploads that occurred during the operating year. The date of the first upload from each month is evaluated to verify that it happened within the first 10 business days of the month excluding weekends and federal holidays. (Note that in October 2019, uploads are verified to ensure they happened on or before 10/23/2019.)
Point breakdowns:
12 Monthly Uploads = 0 points
11 Monthly Uploads = -2.5 points
10 or Fewer Monthly Uploads = -5 points