Fiscal periods are set up to keep billing-related items within time framed groupings. The Fiscal Periods menu will show a listing of fiscal periods that will be assigned to transactions during various processing tasks.
Permissions Needed
To manage Fiscal Period settings in AccuBill, you need the following permission:
- Account Mgmt. > Fiscal Periods > OPEN/CLOSE and/or CONFIGURATION
Setting Up Fiscal Periods
Follow the guide below to learn how to enter fiscal periods in AccuBill:
Configurations
Click the Configurations button in the upper right hand corner of the Fiscal Periods feature to open the Configurations modal. Within the modal you’ll see the following:
- Month Dropdown - Select the month that your agency's fiscal year starts
- Year Dropdown - Select the year that you'd like to start your fiscal periods in AccuBill
- Close Fiscal Periods Automatically - If you'd like AccuBill to close your fiscal periods automatically, click this toggle to green
- Close After Days Input - If the above toggle is set to green, enter the number of days to close prior periods in the current month. For example: If 7 was entered in this field, your July fiscal period would automatically close on August 7th.
- Change History - Lists all updates made within the Configuration modal
Fiscal Periods Table
Within the Fiscal Periods table, you’ll see the following columns:
- Checkbox - Select the fiscal period(s) to open or close fiscal periods in bulk. A footer will appear to enable these bulk actions.
- Month/Year - Month and year for the fiscal period
- Fiscal Year - The fiscal year the fiscal period is part of. For example, if your agency’s fiscal year starts in July, all 12 fiscal periods are part of the same fiscal year, even when they are not all in the same calendar year.
- Status - Whether or not the fiscal period can be assigned to transactions. Open = yes and Close = no.
- Scheduled Close - If using the setting called Close Fiscal Periods automatically within the Configurations section, this will indicate the date the fiscal period will be closed by AccuBill.
- Last Modified - The date and time the fiscal period was last updated.
- ID - ID number assigned to the fiscal period record by AccuBill.
- Actions
- Open Period or Close Period - Ability for a user to manually open a closed fiscal period or close an open fiscal period. Note: A current or future fiscal period cannot be closed.
- Change History - Lists all updates made to the fiscal period.
Bulk Actions
By selecting at least one billing provider record checkbox, a footer will appear with the following:
- Cancel - Deselects records and hides footer
- Open Selected - Opens the selected fiscal periods that are closed
- Close Selected - Closes the selected fiscal periods that are open. Note: A current or future fiscal period cannot be closed.