The following new features, enhancements, and updates will be available in your AWARDS database beginning on Wednesday, February 23rd.
February 2022 Enhancements (38 min)
CSV Uploads ReportBuilder - New Data Variables
Imported Clients, Imported Enrollments, and Source Database have been added as data variables within the General section of the CSV Uploads ReportBuilder. These fields will pull in the total number of clients imported per program, total number of program episodes imported per program, and the source database name, respectively. Users should now be able to use this ReportBuilder, which provides much more reporting flexibility, in place of the CSV Uploads Report.
Demographics ReportBuilder - Residential Program Street Address
When a client is in both a residential and non-residential program in AWARDS, the residential program address will now display as their street address in a consistent manner in the Demographics ReportBuilder. The Apt Bed/Unit will no longer appear under Street Address but will instead be available under the Street Address: Bed/Unit field.
Medications - Button Added to Sync Data Between Medications and MedSupport
A Sync button has been added to the toolbar in the Medications index. If the data on the Medications screen in AWARDS does not match the data in MedSupport, click the new Sync button to force an update between the two systems and ensure that you are seeing the most recent changes.
Pronouns and Preferred Name - Now Available in AWARDS
Pronouns and Preferred Name are new data elements that can be collected for clients in the following locations in AWARDS:
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single-step admission form
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multi-step admission form
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face sheet
The Pronouns and Preferred Name field labels can be customized per the agency’s preference and both data elements are available in the Demographics section of all client-centric ReportBuilders. Configuration for these fields can be requested through the AWARDS Help Desk.
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Pronouns - The Pronoun field is a drop-down selection list with a default set of options that can be customized in our new Pronouns ListBuilder list by users with access to ListBuilder (This ListBuilder list exists automatically and does NOT need to be created first.)
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Preferred Name - The Preferred Name field is a data entry field that can also now be used as a search parameter in the Client Search feature once the Preferred Name field is turned on for an agency. The Client Search Results page will display the preferred name in parenthesis next to the client’s name.
Providers - Now Available in All AWARDS Databases!
Previously, Providers functionality was an optional alternative to the existing Support Services Contacts feature within the Medical module, and was not automatically available in all AWARDS databases (with the exception of agencies who are newer to AWARDS). However, in preparation to transition databases still currently using Support Services Contacts to solely use our more robust Providers functionality, the Providers module will now be available under Charts > Medical for ALL AWARDS databases, and the Providers Directory is available to collect provider information. If your agency is in the process of transitioning from Support Services Contacts to the new Providers features, you can now give users permission to transition clients on an individual basis. When a user has the permission granted, s/he will have a toggle under Support Service Contacts for a client to enable that client's Provider records in place of the Support Services Contacts records. Once this switch is made for a client, it cannot be retracted to go back to using the Support Services Contact records. If your agency is still using Support Services contacts, please check out the Providers Transition page for information and instructions on how to make this important transition. Also, check out the recording of our Providers Transition webinar.
ReportBuilders - Demographics Available for Two Additional ReportBuilders
As part of our ongoing efforts to make the ReportBuilders across AWARDS more comprehensive and user-friendly, we've added an exciting new enhancement:
Previously, Demographics ReportBuilder data variables could be pulled in as extra fields for a variety of ReportBuilders such as: Calendar Events ReportBuilder, Diagnoses, ReportBuilder, FormBuilder ReportBuilder, HMIS ReportBuilder, Service Contacts ReportBuilder, and more. Now, those data variables can be added to two more ReportBuilders upon request:
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Hospital Episodes ReportBuilder
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Providers ReportBuilder
To request such an addition, contact the Help Desk for assistance. Be sure to list the exact field names to be pulled from the Demographics ReportBuilder, and specify which report they should be placed onto.