The following new features, enhancements, and updates will be available in your AWARDS database beginning on Wednesday, June 29th.
June 2022 Enhancements Webinar (42 min)
AWARDS User Interface (UI) Refresh is Almost Here!
Next week, when you log into AWARDS on July 29th, the AWARDS UI Refresh will be live! The AWARDS UI Refresh initiative has uplifted the current design of AWARDS to a more modern look while also standardizing our back-end code to prepare for the larger AWARDS Redesign initiative. There are no workflow or functionality changes introduced as a part of the UI Refresh (other than small, quality of life improvements whenever possible.)
A new UI Refresh page has been created in the AWARDS Resource Center that outlines the purpose of this project and the changes that you will see in the system. Additionally, this Resource Center page includes several 1-2 minute teaser videos that walk you through the quality-of-life changes, such as new date pickers and enhanced table functionality, as well as a recording of the full UI Refresh Preview session held on 6/6. Finally, a section for frequently asked questions can be found at the bottom of the page that should better illustrate the impact of these changes.
Client Search - Expand Medicaid CIN Search for All Medicaid Entitlements
AWARDS now includes an optional feature that allows users to perform client searches by their Medicaid CIN - the Medicaid entitlements eligibility number. Previously, this search field would only search for entitlements eligibility with an exact name match to “Medicaid.” This Medicaid CIN field has now been expanded to search for any entitlements that have the term “Medicaid” within the entitlements eligibility name. Note: the Medicaid that matches may not be the MC CIN that shows on the search results.
E-Signatures - Allow Workers and Clients to E-Sign Without a PIN
AWARDS requires staff e-signing records to enter a saved PIN as a second level of security to ensure e-signatures are being applied by the logged-in user. Clients who have a client login and who are signing with a saved image are required to enter a saved PIN as well. With this new feature enhancement, users can now apply their saved e-signature image to records without entering in a PIN. This new configuration can be requested through the AWARDS Help Desk.
Progress Notes - Capture and Bill on Multiple Diagnosis Codes
Progress Notes and BillingBuilder have been enhanced to capture and bill multiple diagnosis codes per note. Please note that you do not need to be a BillingBuilder agency to set up your Progress Notes to capture multiple diagnosis codes. When enabled, your Progress Notes will now have two fields used to input diagnosis code values: Primary Diagnosis (re-labeled from the existing ICD-10 field) and Secondary Diagnoses (up to 11 additional diagnosis code values can be entered here). When this setting is enabled and the user attempts to generate an invoice batch, any Progress Notes that have both primary and secondary diagnosis values will display all billable diagnosis codes on both the invoice and in the 837P claim file.
Reception Desk - Out Time Not Required
The Reception Desk feature is used to maintain and review reception desk Program Attendance and Program Log Book information for day and housing programs, respectively. We have received feedback over the years requesting Program Attendance data entry records to allow records with an “In” time, but not require an “Out” time. With this workflow enhancement, we are happy to announce that AWARDS will no longer require an Out time to be entered for Reception Desk > Program Attendance data entry records.
On the Program Attendance confirmation page and Program Attendance Report, the “Hours” duration value cannot be calculated when there is no Out time and will display as blank. The “Day Total” will be recorded as “Unknown” if there are no records with Out times for the client on that day. In the case where there are records with Out times and records without Out times for the client on that day, then the Day Total will display with the known hour duration value followed by a “+” to indicate there is an unknown duration time in the day’s total. Additionally, an “Unknown” column has been added to the Program Attendance summary table which will count the total number of Day Totals that have been recorded as “Unknown”.
This change will also be reflected in the Reception Desk ReportBuilder for the “Time Out” and “Duration” type fields. When a Program Attendance record does not have an “Out” time, these fields will display as blank since the Out time is not available and the duration cannot be calculated.
ReportBuilders - No Longer Limited to Two Years of Data for Single Client Reports!
Do you run ReportBuilder reports for single clients, wanting to see their full history? Previously, the maximum date range allowed for running any ReportBuilder report was two years. This restriction has now been removed when choosing the “Select Client” option on the report settings page of client-centric ReportBuilders that runs a report for one client.
For example, a user can run a Medications ReportBuilder report for a single client to see medications from a span of more than two years. However, two years is still the limit when running the report for all clients.