The following new features, enhancements, and updates will be available in your AWARDS database beginning on Wednesday, August 10th.
August 2022 Enhancements Webinar (48 min)
AWARDS File Cabinets - You Can Now Preview PDF and Image Files Without Downloading!
Users now have the option to preview the following file types in all File Cabinet modules: pdf, png, bmp, jpg, jpeg, and gif. Users will no longer be required to download these file types.
When selecting the “Download” icon on the File Cabinet feature’s action bar for these file types, the user will have the option to either “Preview” or “Download” the file. When the “Preview” option is selected, the file will open within a new browser tab. This function is also available on the Profile > Face Sheet > Client File Cabinet section when clicking on the file name. Note: Files of other allowed file types will still have to be downloaded to be viewed.
Employee File Cabinet - Work Supervisors Can Now See Work Supervisee Files
The Human Resources Data Work Supervisees permission allows Supervisors access to the Employee File Cabinet on the Human Resources menu under Administration. The worker dropdown in the module will be limited to the user’s work supervisees; meaning, the user can only access the employee file cabinet for their supervisees.
In-House Accounts - You Can Now Enter a Transaction Date for In-House Accounts Transactions
Users can now enter a Transaction Date for In-House Accounts Transactions. This new date field is now available through Entitlements > In-House Accounts > Transaction Data Entry and will default to the current date when adding a new transaction, but can also be changed to a date in the past.
MedSupport & DrFirst - New Medication Merge Tool for Duplicate Medication Records!
For customers using both DrFirst and MedSupport, we have created a new Medication Merge tool to address the issue of duplicate medication records in the client medication index. This new tool allows users to merge duplicate medication records, creating a primary record that maintains all medications and allowing the user to delete the duplicate. The Data Entry/Access > Merge Data permission grants a user access to the merge function in any module where it is available.
MedSupport & DrFirst - New Source Field Added to Show Where the Medication Originated
For customers using both DrFirst and MedSupport, we have created a new “source” field. This is a read-only field that will auto-populate depending on where the medication originated, with one of three values: AWARDS, MedSupport, or DrFirst.
Payment Posting - New Payment Drop-Down to Select How the Payment Was Made
When entering a Personal Payment, a new configurable drop-down has been added that uses the ListBuilder item “Personal Payment Method,” which allows the user to select how the payment was made. This selection is shown on the completed payment screen, the personal payment listview, and in the Personal Payment ReportBuilder. Additionally, on the Personal Payment index, AWARDS now shows the name of the user who entered the payment record.
Progress Notes Time Conflicts - Contacts Log Report Now Also Identifies Time Conflicts!
Recently, we released an optional enhancement to identify and provide a conflict notification when creating a progress note with a time that overlaps with a previously saved note for the same client and/or the same worker in a program configured to not allow overlapping notes. By default, this feature also allows a later progress note record to have the same Start Time as the previous record's End Time, but can be configured to only allow the later progress note to have a Start Time set to the minute after the previous progress note record's End Time. As part of our ongoing efforts to make this new feature more comprehensive, we have updated the Contacts Log Report to now also identify and flag these same overlapping records when the program has been configured to not allow overlapping notes.
Saved Report/Export ReportBuilder - "One Row Per" Has Been Added as a Data Variable
The “One Row Per'' field has been added as a data variable to the Saved Reports/Exports ReportBuilder. This field will report out on the saved “One Row Per'' option selected for those ReportBuilders with one or more “One Row Per” settings available to them. When FormBuilder ReportBuilder reports are saved, this field will also report the name of the form from which the report was saved.
Service Contact Records - There Is Now a Blank Option for the Service Type Drop-Down Menu
The “Service Type” dropdown field on a Progress Note, Contacts Log, and Group Note record can now have a blank option displayed at the top of the service type list. The service type field will still be required by default so that a record cannot be saved without selecting a service type. However, with this enhancement, an agency can choose to not have the “Service Type” field be required. These new configurations can be requested through the AWARDS Help Desk.
Waiting List Client ReportBuilder - An "End Date" Field Has Been Added
The “End Date” field has been added as a data variable to the Waiting List Client ReportBuilder to report on a date that may be different than a Placement Date when an End Date is entered on a client waiting list record.