By default, those users with access to the chart records modules have permission to do reception desk log data entry for day and housing programs as long as they have general chart access to the appropriate program(s) as well as a permit for the Reception Desk module. Other users - such as consumers with AWARDS logins - can be granted (or revoked) this permission using the optional Permitted Users feature in the Reception Desk module.
Required Permissions
Because the Permitted Users feature is optional, it is not automatically available in all databases. When requested (by contacting the Help Desk) it is turned on behind-the-scenes by Foothold Technology, and is available to users with the following permissions:
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Program Chart Access
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Display Any Chart Records Buttons
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Display Chart Records Reception Desk Button
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Display Permitted Users Button
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Permissions Data Entry - or - Permissions Data Entry for All Staff and Layers (not required for the "Executive Officer" user group or program directors/deputies)
Permissions are assigned using the Permissions Maintenance feature. If you do not have access to that feature and need a permission listed here, please contact your supervisor or your local Help Desk for assistance.
Setting Permitted Users
To grant or revoke user permission for program attendance or program log book data entry, complete the following steps from the AWARDS Home screen:
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Click the Program drop-down arrow in the upper-right corner of the page and select the day or housing program for which permitted users are to be set.
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Click Charts from the left-hand menu, and then click Reception Desk. The Reception Desk fly-out menu is displayed.
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Click Permitted Users. The Permitted Users page is displayed. A read-only list of those users who currently have permission by default is displayed at the top of the page.
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Click the Worker drop-down arrow and select the worker (user) for whom permission is to be granted or revoked. The current permission status of each user is listed next to his or her name (PERMITTED USER or not permitted).
Permission to use Program Attendance / the Program Log Book is automatically granted to users with permission for the Reception Desk module. The Permitted Users feature can only be used to grant/revoke permission for users without that permission, for example, consumers with AWARDS logins.
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Click either the Add Permission or Remove Permission radio button to indicate whether the selected worker is being granted the permission or having the permission revoked, respectively.
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Click CONTINUE. The permission information is saved, and the updated Permitted Users page is displayed.
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Repeat steps 4 through 6 as necessary.
The process of setting permitted users is now complete.
Frequently Asked Questions
- What does a consumer have access to when added to the permitted users list under Program Attendance?
A consumer on the permitted users list for the Program Attendance feature will have access to the Reception Desk module from his or her AWARDS Home screen. Within that module, he or she will have access to the Program Attendance functionality, as well as a button with which to access the Group Activities feature.