The Budgets feature is used to create budgets for a client that follow their program history. Budget records can include separate line items for an additional level of detail, and the cost of those line items can be summarized into a running total. In addition, a corresponding Budgets ReportBuilder can be used to generate customized reports of budget and line item details.
Permission Required
The Budgets feature is available to users with the following permissions:
- Program Chart Access
- Display Any Chart Records Buttons
- Display Chart Records Services - Individual Button
Associated Reports
AWARDS includes a Budgets ReportBuilder for further analysis. You can find it in the Reports Index.
Working with Budgets
- Click Charts > Services - Individual > Budgets. The Budgets Index page will display.
- Select the program from the Program drop-down menu.
- Select the client from the Client drop-down menu.
- The page will automatically refresh to match your search criteria.
- From here, you can Add a new budget, Update an existing budget, View/Print a budget, Delete a budget, or Return to the Budgets Index page.
Budgets FAQs
Q. Can data variables be added to the Budgets ReportBuilder?
A. Yes! Most of the data variables available on the Demographics ReportBuilder can also be added to the Budgets ReportBuilder. Please contact the Help Desk for assistance, providing them with a list of the data variables you're requesting.
Q. Can I clone at the budget line item level?
A. No, cloning is limited to the full budget level. When cloning a budget all of its associated line items are cloned into the new version, but individual line items cannot be cloned beyond that.
Q. How does the Budgets ReportBuilder determine which line items to include in the report?
A. Report contents are limited to those budget or line item records in effect during the Budgets Date Range specified in the ReportBuilder's settings. Whether or not a budget or the line items it contains are in effect are both based on the effective and expiration dates within the budget itself, or within the parent budget record in the case of line items.
Q. Why aren't all of the line items being included in the budget's calculated total?
A. The calculated total value for each budget reflects the sum of the total costs of the budget's individual line item records, excluding those for which no Number of Staff value is recorded. If a calculated total does not reflect all line items, double-check to make sure that the number of staff is recorded for each of those line items.