Diagnoses

Updated April 28, 2025 18:07

The Medical module Diagnoses feature is used to enter, update, and delete consumer diagnoses information, as well as to generate customized reports of diagnoses data.

NOTE: Diagnoses records are saved at the client level. As a result, they are shared across all programs in which a client is enrolled.

NOTE: Diagnosis information can also be accessed from within individual client face sheets if the face sheet has been configured to allow users to do so. Please keep in mind that any changes made to diagnosis information via the Medical module are reflected within the face sheet, and vice versa.

Required Permissions

The Contacts feature is available to users with the following permissions:

Program Chart Access
Display Any Chart Records Buttons
Display Chart Records Medical Button
Display Chart Records Profile Button (optional - to work with diagnosis info from within client face sheets if the face sheet has been configured to allow it)

NOTE: Permissions are assigned using the Permissions Maintenance feature. If you do not have access to that feature and need a permission listed here, please contact your supervisor or your local Help Desk for assistance.

Click-by-Click Instructions

Working with Diagnoses Information

To enter, update, or delete a diagnosis record, complete the following steps from the AWARDS Home screen:

Click Charts from the left-hand menu, and then click Medical. The Medical fly-out menu is displayed.
Click Diagnoses. The Diagnoses index page is displayed.

Click the Program drop-down arrow from the upper-right corner of the page and select the program associated with the client for whom diagnosis records are to be worked with.
Click the Client drop-down arrow and select the client for whom diagnosis records are to be worked with.

TIP: If the diagnosis records to be worked with are for a former (discharged) client, first click the Archives toggle to the right of the Client selection option.

The index page is automatically refreshed to display any active diagnosis records for the selected client.

TIP: When working on the index page, records are easily accessible using the following tools and navigation features:

"Show Records" display options - By default the index includes only current diagnosis records (those with a diagnosis date on or before today's date that have no end date, or that have an end date on or after today's date). To expand the display to all diagnosis records instead, click All under "Show Records" in the left-hand menu. An Available for Deletion display option is also available.

Sorting options - By default records in the index are sorted by diagnosis date, with the most recent records first. Click a column header in the data table to sort the index by a different type of data. Click the heading again to reverse the sort.

Navigation options - 10 records are displayed on the page by default. To access records on subsequent pages of the index (when applicable), click the arrows in the bottom-right corner of the table. To display 25 or 50 records at a time, click the Show drop-down to the left of the record count, also in the bottom-right corner, and make a selection.

Once you select records on the index, a count of how many total records are selected is displayed in the action bar. Selections are maintained while moving from one page of the index to the next; meaning, you can select records on the first page (showing records 1-10 by default) and move to the next page (displaying records 11-20) without losing the selections made on the first page. Links for Show all selected records and Uncheck All are available beneath the index table for easy navigation.
Search and filtering options - A Search field is available on the action bar along with a corresponding Filter by drop-down list. To search the contents of the index (including those records not currently displayed on the page), enter a value in the Search field. The index is automatically updated as you type. To further narrow your search, use the Filter by selection to indicate whether the search should look at data in "All Columns" (the default) or a specific column. (Please note that the search only looks at the content directly visible on the index; as a result, if any text is cut off in the display, the search will only find results that match the portion you can currently see.)

Related features access - Links to one or more of the following related pieces of functionality may be available in the left-hand menu, based on your agency's configuration:

- Diagnoses ReportBuilder - Provides a shortcut to the ReportBuilder for this feature, available for the purposes of reporting on all ICD-10 diagnosis records entered in a client's chart in the past and present. For instructions on using this ReportBuilder.

- Legacy Diagnoses ReportBuilder - Provides a shortcut to a ReportBuilder available for the purposes of reporting on all diagnoses records entered in a client's chart in the past and present, including DSM-IV and ICD-9 records. For instructions on using this ReportBuilder.

- Patient Education - Provides a shortcut to the main page of the National Institute of Health's MedlinePlus database, where searches for education materials can be performed on specific diagnoses.

At this time, complete one or more of the following tasks as needed:

Add a new diagnosis record - To do so, click the add new icon from the action bar above the diagnoses table. A new data entry page is displayed. Configure the fields and options on this page as necessary, and then click Save. The diagnosis record is saved, and a confirmation page is displayed.

TIP: For more information on each field/option available on the data entry page, see below.

Make changes to an existing diagnosis record - To do so, click the record to be updated, or click the checkbox to the left of that record and then click the edit icon from the action bar above the diagnoses table. The data entry page is displayed. Make changes to the information on this page as needed, and then click Save. The diagnosis record is saved, and a confirmation page is displayed.

TIP: For more information on each field/option available on the data entry page, see below.

View or print an existing diagnosis record - To do so, click the checkbox to the left the record to be viewed/printed, and then click the view icon from the action bar above the diagnoses table. A read-only version of the record is displayed and can be printed as needed using your browser's print option.

Delete a diagnosis record - To do so, click the checkbox(es) to the left of the record(s) to be deleted, and then click the delete icon from the action bar above the diagnoses table. A confirmation message is displayed. Click OK to proceed with the deletion. The selected record(s) are deleted and the updated index is displayed.

TIP: Prior to selecting records to be deleted, click Available for Deletion from the left-hand menu. The index is automatically refreshed to show only those records that can be deleted.

TIP: Once a diagnosis record has been deleted, it cannot be recovered. To close out a diagnosis record rather than delete it entirely, follow the process for making changes to an existing record (above), and enter a value in the record's End Date field. Doing so indicates that the diagnosis is no longer in effect, while preserving the client's diagnosis history.

Access patient education information for a diagnosis - To do so, click the checkbox to the left of the diagnosis for which information is to be viewed, and then click the infobutton icon from the action bar above the diagnoses table. The National Institute of Health's MedlinePlus database is opened in a second window, containing patient education materials for the selected diagnosis. Close the information window when viewing is complete.

Return to the Diagnoses index - To do so, click the To Index icon from the action bar while working in a diagnosis record to return to the index page. You can also return to the index page at any time by clicking Diagnoses from the breadcrumbs trail below the AWARDS navigation bar.

The process of working with diagnosis information is now complete.

Using the Diagnoses ReportBuilder

The AWARDS Diagnoses ReportBuilder can be used to generate customized reports of basic consumer demographics along with detailed diagnosis information. Only ICD-10 records are included in the Diagnoses ReportBuilder, which are the same records that display on the Diagnoses index table. If a full diagnosis history is needed, use the Legacy Diagnoses ReportBuilder, which includes DSM-IV and ICD-9 records as well.

To generate and save a Diagnoses ReportBuilder report that can be re-run in the future, to generate a single-use report, or to use and/or update an existing report format to generate a report, complete the following steps from the AWARDS Home screen:

TIP: The following instructions detail accessing the Diagnoses ReportBuilder from directly within the Medical feature. This report is also available in the AWARDS Reports module, where it can be bookmarked for easy access. For more information on using the Reports module, click here.

Click Charts from the left-hand menu, and then click Medical. The Medical fly-out menu is displayed.
Click Diagnoses. The Diagnoses index page is displayed.

Click Diagnoses ReportBuilder from the left-hand menu. The Diagnoses ReportBuilder Settings page is displayed.
Click the Program drop-down arrow and select the individual program for which the report is to be run, or select a group of programs using one of the available "All" or "Custom Grouping" selections.
Click the Roster Date Range drop-down arrow and choose which consumers are to be included in the report based on their program history. Available selections are:

In Program - When this option is selected the report will only include clients with program history records indicating they were enrolled in the program at some point during the specified date range. This selection is recommended if you will be narrowing the report contents using multiple date range filters (set in step 15).

NOTE: In this context, clients who were enrolled in the program include those who entered the program on or before the report "To" date, those who were discharged from the program on or after the report "From" date, and those who were enrolled in the program for the entirety of the report period.

In Program Including Pending Clients - When this option is selected the report will include admitted and pending clients - those with an admission date OR intake date, respectively, prior to the report end date, and no discharge date (or no discharge date within the date range).

NOTE: Pending clients are clients in a multi-step intake program who have had an intake processed but who are not yet fully admitted - or clients for whom a room reservation has been made. Programs using Drop In functionality also create clients designated as pending.

Admitted - When this option is selected the report will only include clients with program history records indicating they were admitted to the program at some point during the specified date range.

Admitted or Transferred In - This option is available in databases that are set up to use the Transfers module. When this option is selected the report includes clients with program history records indicating they were either admitted to the program (via the Intake/Admission module) or transferred into the program (via the Transfers module) at some point during the specified date range.

Discharged - When this option is selected the report will only include clients with program history records indicating they were discharged from the program at some point during the specified date range. Current program episodes will not be included.

Discharged or Transferred Out - This option is available in databases that are set up to use the Transfers module. When selected the report includes clients with program history records indicating they were either discharged from the program (via the Discharge module) or transferred out of the program (via the Transfers module) at some point during the specified date range.

NOTE: In the event that you are creating a new report format that will be saved, please be aware that the selection you make here is not saved with the report. It, along with the date ranges specified in steps 6 and 8, must be set each time the report is run.

By default both Date Range fields contain today's date to include in the report only those clients on the current roster. If necessary, make changes to that default date range using the available From and To fields/date pickers. When doing so please keep in mind that a two year period of your choosing is the maximum length of time for which the report can be run.
By default the report contents include all clients with records matching the report settings; any client without records matching those settings is excluded. If necessary, click one of the other Client radio buttons to make an adjustment to the included clients. Available selections are:

Clients with Records - The default. As noted above, includes in the report all clients with records matching the report settings, and excludes those that do not match.

All Clients - Includes in the report all clients on the program roster, whether or not they have records that match the report settings. Those without matches will display "--" for data variables in the report where there is not a matching record.

Select Client - Limits report contents to those records for a single client only, if records are found for that client that match the report settings. When selected, use the corresponding drop-down (automatically displayed when "Select Client" is clicked) to choose the client for whom the report is to be generated. (The selection list is limited to those clients matching the roster date range settings selected in previous steps.)

For the clients included in the report, contents are limited to diagnoses that were current at some point during the date range specified using the Diagnoses Dates fields on this page. By default that date range is set to report diagnoses active over the last month. If necessary, make changes to that default date range using the available From and To fields/date pickers. When doing so please keep in mind that a two year period of your choosing is the maximum length of time for which the report can be run.

NOTE: Diagnoses "belong" to the client rather than to any individual program. As a result, in this context current diagnoses are those with start dates on or after the "from" date specified here, and on or before the "To" date, regardless of the program selected.

Leave the Provide ExportBuilder Options checkbox unchecked. It is NOT relevant to report generation.

NOTE: This option is used to provide access to an ExportBuilder corresponding to the ReportBuilder with which you are working. AWARDS ExportBuilders - which are designed for use by individuals who are familiar with export files and formats, their design, and setup - harness the power of ReportBuilder functionality and take it a step further to meet a variety of outside reporting needs. With ExportBuilders, users can create customized data reports as they would with the ReportBuilder itself, and from those reports generate export files of a number of different types - CSV, TXT, XLS, or XML. Exported files can be saved to your computer, then uploaded into other data collection systems and/or worked with in other applications as needed. Additionally, as can be done with ReportBuilders, ExportBuilder formats can be saved and shared for future use.

The instructions provided here detail use of the Diagnoses ReportBuilder only, not the corresponding ExportBuilder. For more information on using ExportBuilders, click here .

If you would like the report (both its content and an Excel file version) to be sent to your AWARDS Messages module upon its completion, click the Send in AWARDS Message checkbox. When this option is selected, you need not wait for the report to generate, and can navigate away from the ReportBuilder after finishing the configuration process (in step 12 or 19) - this can be a time-saver, especially when working with reports containing large amounts of data that might otherwise take a while to display in AWARDS.

NOTE: When using this option the report will remain in your messages for one month, after which time it will be deleted. (The exact date of deletion will be displayed in red at the top of the report message for your reference.) If you know you will need the report content after that time, be sure to download the Excel file (Excel File.zip) or HTML content (Report Content.html) attached to the report message. If you don't download one of these attachments before the message is deleted, you will need to manually re-generate the report if you need access to it in the future.

Use the Select a saved report format drop-down options at the bottom of the page to specify whether you will be generating the report from scratch or using a previously saved report format. Available choices are to:

Use a previously saved report format - To generate the report using a previously created and saved format, select that format from this drop-down. When using this method, you can immediately generate the report without changing any settings. Alternately, you can first review and modify the settings of the format by checking off the available Provide option to modify settings of saved report format checkbox.

Start from scratch, without using a previously saved report format - To create your own report format for single-time use or for saving and later re-use, leave the saved report format drop-down blank.

NOTE: If you (or another user) have previously saved a default report format for this ReportBuilder and program, that format is pre-selected here. Make changes to the selection as needed, or leave it at its default value.

Click CONTINUE.

If you are using an existing report format and have NOT chosen to view/modify the settings of that format, you are now taken directly to the report page. Continue with step 20.

NOTE: If you chose to send the report to yourself via the Messages module (in step 10), a notice is first displayed on the page to let you know that report generation is in process and that the report will be sent to your Messages module upon completion. You can then navigate away from the page, or wait for the report to complete and then proceed with step 20. If you did NOT set that option, you can do so now by clicking Send to AWARDS Messages.

In all other instances, the Options page is displayed. Continue with step 13.

The Options page contains a list of client and diagnoses record-related variables grouped by information - "Demographics," "Diagnoses," and "Record Information." Demographics data is collected on client face sheets and intake forms, diagnoses data is taken from diagnosis records, and record information is behind-the-scenes data recorded when diagnosis information is entered and updated. Options are also available for including information on the workers who completed various aspects of a client's diagnoses records.

TIP: The scope of employee/worker-related data variables available to you is based on the rules used by the Employee ReportBuilder. If you don't have access to that ReportBuilder, your options will be limited accordingly.

NOTE: A section for "Date Parts" - common to all ReportBuilders that have date variables available for selection - is also included on this page. It is intended to allow for greater flexibility of reporting around dates; for example, giving you the option to report out on a month as either a number (1) or a written month (January).

Click the checkbox next to each variable to be included in the report, and/or use the available Check All options as needed.

Click CONTINUE. The Report Options - Continued page is displayed.
Configure the options in the "Filter Options" portion of the page as necessary to adjust the scope of the report contents. Set the "Show Individual Detail" and/or "Summary Tables" options to adjust the way in which the contents are displayed.

TIP: Individual detail report options and/or summary table selections must be set before the report can be generated.

To save the report settings so that this report can easily be re-run in the future, click SAVE REPORT FORMAT. The Save Report Format dialog box is displayed.

TIP: If it is not necessary to save the report format and you wish only to view the report contents, please skip to step 19.

Configure the fields and options on this dialog box to indicate the specifics of how the format should be saved.

TIP: For more information on using the save report format options, please click here.

Click Save Report Format. The report format is saved and the Report Options - Continued page is re-displayed.
Click DISPLAY REPORT. The report is generated and displayed on the ReportBuilder page.

NOTE: If you chose to send the report to yourself via the Messages module (in step 10), a notice is displayed on the page to let you know that report generation is in process and that the report will be sent to your Messages module upon completion. You can then navigate away from the page, or wait for the report to complete, and then proceed with step 20. If you did NOT set that option, you can do so now by clicking Send to AWARDS Messages.

At this time individual detail and/or summary table content can be hidden or sorted as needed. The report can also be printed or exported to Microsoft Excel. For more information on working with ReportBuilder report contents, please click here.

NOTE: When working with report data, please keep in mind that when a report is long enough to require you to scroll down the page to view all of its content, the header row of the data table (individual detail and/or summary) "freezes" at the top of the page. Similarly, when printing a report that covers more than one page, the header row of any tables split between pages is shown at the top of each page.

The process of generating a new Diagnoses ReportBuilder report is now complete.

Using the Legacy Diagnoses ReportBuilder

The AWARDS Legacy Diagnoses ReportBuilder is a powerful tool that can be used to generate customized reports of basic consumer demographics along with detailed historical diagnosis information. All diagnosis records that have been entered for the client will display on the report (according to specified roster and diagnoses dates), regardless of what type or code set they were saved with. Where the Diagnoses ReportBuilder only reports on ICD-10 records, the Legacy Diagnoses ReportBuilder also includes DSM-IV and ICD-9 records.

To generate and save a Legacy Diagnoses ReportBuilder report that can be re-run in the future, to generate a single-use report, or to use and/or update an existing report format to generate a report, complete the following steps from the AWARDS Home screen:

Click Charts from the left-hand menu, and then click Medical. The Medical fly-out menu is displayed.
Click Diagnoses. The Diagnoses index page is displayed.

Click Legacy Diagnoses ReportBuilder from the left-hand menu. The Legacy Diagnoses ReportBuilder Settings page is displayed.
Click the Program drop-down arrow and select the program or group of programs for which the report is to be run.
Click the Roster Date Range drop-down arrow and choose which consumers are to be included in the report based on their program history. Available selections are:

Admitted - When this option is selected the report will only include clients with program history records indicating they were admitted to the program at some point during the specified date range.

By default both Date Range fields contain today's date to include in the report only those clients on the current roster. If necessary, make changes to that default date range using the available From and To fields/date pickers. When doing so please keep in mind that a two year period of your choosing is the maximum length of time for which the report can be run.
To limit report contents to those records for a single client only, click the Expand List checkbox, and then click the Client drop-down arrow and choose the client for whom the report is to be viewed. (The selection list is limited to those clients matching the roster date range settings selected in previous steps.) To run the report for all clients, skip this step.
For the clients included in the report, contents are limited to diagnoses that were current at some point during the date range specified using the Diagnoses Dates fields on this page. By default that date range is set to report diagnoses active over the last month. If necessary, make changes to that default date range using the available From and To fields/date pickers. When doing so please keep in mind that a two year period of your choosing is the maximum length of time for which the report can be run.

Leave the Provide ExportBuilder Options checkbox unchecked. It is NOT relevant to report generation.

NOTE: This option is used to provide access to an ExportBuilder corresponding to the ReportBuilder with which you are working. AWARDS ExportBuilders - which are designed for use by individuals who are familiar with export files and formats, their design, and setup - harness the power of ReportBuilder functionality and take it a step further to meet a variety of outside reporting needs. With ExportBuilders, users can create customized data reports as they would with the ReportBuilder itself, and from those reports generate export files of a number of different types - CSV, TXT, XLS, or XML. Exported files can be saved to your computer, then uploaded into other data collection systems and/or worked with in other applications as needed. Additionally, as can be done with ReportBuilders, ExportBuilder formats can be saved and shared for future use.

The instructions provided here detail use of the Legacy Diagnoses ReportBuilder only, not the corresponding ExportBuilder. For more information on using ExportBuilders, click here .

If you would like the report (both its content and an Excel file version) to be sent to your AWARDS Messages module upon its completion, click the Send in AWARDS Message checkbox. When this option is selected, you need not wait for the report to generate, and can navigate away from the ReportBuilder after finishing the configuration process (in step 12 or 19) - this can be a time-saver, especially when working with reports containing large amounts of data that might otherwise take a while to display in AWARDS.

Use the Select a saved report format drop-down options at the bottom of the page to specify whether you will be generating the report from scratch or using a previously saved report format. Available choices are to:

Click CONTINUE.

If you are using an existing report format and have NOT chosen to view/modify the settings of that format, you are now taken directly to the report page. Continue with step 20.

In all other instances, the Options page is displayed. Continue with step 13.

The Options page contains a list of client and diagnoses record-related variables grouped by information - "Demographics," "Diagnoses," and "Record Information." Demographics data is collected on client face sheets and intake forms, diagnoses data is taken from diagnosis records, and record information is behind-the-scenes data recorded when diagnosis information is entered and updated.

Click the checkbox next to each variable to be included in the report, and/or use the available Check All options as needed.

Click CONTINUE. The Report Options - Continued page is displayed.
Configure the options in the "Filter Options" portion of the page as necessary to adjust the scope of the report contents. Set the "Show Individual Detail" and/or "Summary Tables" options to adjust the way in which the contents are displayed.

TIP: Individual detail report options and/or summary table selections must be set before the report can be generated.

To save the report settings so that this report can easily be re-run in the future, click SAVE REPORT FORMAT. The Save Report Format dialog box is displayed.

TIP: If it is not necessary to save the report format and you wish only to view the report contents, please skip to step 19.

Configure the fields and options on this dialog box to indicate the specifics of how the format should be saved.

TIP: For more information on using the save report format options, please click here.

Click Save Report Format. The report format is saved and the Report Options - Continued page is re-displayed.
Click DISPLAY REPORT. The report is generated and displayed on the ReportBuilder page.

At this time individual detail and/or summary table content can be hidden or sorted as needed. The report can also be printed or exported to Microsoft Excel. For more information on working with ReportBuilder report contents, please click here.

The process of generating a new Legacy Diagnoses ReportBuilder report is now complete.

A Closer Look @ Fields & Options

Diagnoses Fields / Options

Below is an alphabetical list of the fields and options located on the diagnosis data entry page. To jump directly to the information for a specific field or option, press <Ctrl+F> to access your browser's search field and enter the name of the field/option in question.

NOTE: A gear icon next to a field or option in this list indicates that it is either optional (and therefore not automatically available in all AWARDS databases), or that some aspect of it (for example drop-down selections) is configurable. For more information on the ways in which this data entry page can be configured, see the "Diagnosis Options" portion of the Medical Module - Implementation Requests Form. To request changes detailed there, complete the form and submit it to requests@footholdtechnology.com.

Comments

In this field, type or make changes to any comments pertaining to the diagnosis.

Condition

In this field, type or make changes to the condition or description of the diagnosis.

IMPORTANT! If your AWARDS database has been configured to use the optional fee-based IMO service, as indicated by an IT icon to the right of the Condition field.

Diagnosed By

Click this drop-down arrow and select the name of the physician who diagnosed the client.

NOTE: This selection list is comprised of users with chart access to the program in which diagnoses data entry is being done, who: A) Have been assigned the optional "List as Prescribing/Diagnosing Physician" data entry/access permission on the individual layer -OR- B) have been designated as an "eligible provider" within the Human Resources module Staff Information feature in an AWARDS database configured for AWARDS Certified Edition.

Diagnosis Date

In this field, type or make changes to the date on which the diagnosis was made (using mm/dd/yyyy format), or select the date using the date picker drop-down arrow.

End Date

In this field, type or make changes to the date on which the diagnosis condition ended (using mm/dd/yyyy format), or select the date using the date picker drop-down arrow. Future dates are not allowed.

NOTE: Entering an end date and saving the diagnosis record moves the diagnosis from the list of current diagnoses to the diagnosis history for the client. As a result, it is not displayed when accessing the Diagnoses index while using the Active filter.

ICD-10 Code

In this field, type or make changes to the ICD-10 diagnosis code. The value entered can only contain alphanumeric characters and underscores ( _ ).

IMPORTANT! If your AWARDS database has been configured to use the optional fee-based IMO service, as indicated by an IT icon to the right of the Condition field.

Onset Date

In this field, type or make changes to the date on which the diagnosis condition began (using mm/dd/yyyy format), or select the date using the date picker drop-down arrow. The specified date must be on or before the Diagnosis Date.

Order Level

Click the {Program Name} Order Level drop-down arrow and select "Primary," "Secondary," or "Tertiary" to indicate the diagnosis ranking for the client within the selected program. This value is saved at the program level; as a result, if the client is in multiple programs each program can have a separate "Primary" diagnosis.

NOTE: For agencies using the BillingBuilder, diagnoses set as "Primary" are used in the billing process; specifically, AWARDS uses the oldest of all Primary diagnoses entered across all of a client's programs.

Frequently Asked Questions

Diagnoses Frequently Asked Questions

The following frequently asked questions regarding the diagnoses feature can be a useful reference when you have your own questions about the functionality.

Can I update diagnosis information for a discharged consumer?

Yes. To update the diagnosis information for a discharged client, click the "Archives" checkbox in the upper-right corner of the Diagnoses index page before making a client selection on that page.

How do I complete an IMO search for a condition and its code?

The IMO (Intelligent Medical Objects) search tool enables users to search for a diagnosis condition and automatically pull the full condition text and code into AWARDS.

This search is optional functionality that is only available by subscription as a licensed integrated service within AWARDS. If it is currently turned on in your AWARDS database, you will see an "IT" icon to the right of the condition field during diagnoses data entry.

NOTE: If you do not see this icon and are interested in learning more about having the IMO search tool added to your AWARDS database, please click here.

The process of using the IMO search tool varies based on whether you are starting a search from scratch, or replacing a previously selected value. Instructions for both are provided here.

Completing a New Search

To complete an IMO search and pull diagnosis condition and code information into AWARDS, complete the following steps from the diagnoses data entry page:

Click your mouse cursor in the Condition field and type the client's diagnosis condition.

TIP: A full condition name does not need to be entered; however, the IMO search requires at least the first three letters of a condition to find matches. Keep in mind though that only 20 search matches are displayed in the search results, so the more of the condition description you enter, the more likely you are to find what you're looking for in those 20 matches.

Click the IT icon.

The search is initiated and the IMO Search dialog box is displayed.

This dialog box displays up to 40 matches for the search criteria you entered, with 10 results displayed on each page. To navigate between the search match pages, if applicable, use the navigation options in the bottom right corner of the dialog box (circled in the image above).

Click the radio button to the left of the correct diagnosis descriptor and associated codes.

TIP: If the necessary diagnosis is not listed, click the Search Term field in the upper-left corner of the dialog box, enter an adjusted search phrase, and then click Search to try again.

Click Select. The IMO Search's diagnosis "descriptor" is pulled in the AWARDS Condition field, and the proper code is pulled into the AWARDS ICD-10 Code field. These values will be read-only, but can be adjusted as necessary using the instructions below for redoing a search.

The process of completing a new IMO search is now complete.

Redoing a Search

To make a change to an existing diagnosis condition and code from the diagnosis data entry page, complete the following steps:

Click the X icon to the right of the Condition value to remove the existing diagnosis condition information and the corresponding code.

Repeat the IMO search by following all of the steps under "Completing a New Search" in this same frequently asked question.

The process of redoing a search is now complete.

How do I save a diagnosis record if I don't know the ICD-10 code?

While the ICD-10 Code is a required field when adding or editing a diagnosis record, the field accepts all alpha-numeric characters. If the ICD-10 code is unknown or does not apply, we recommend entering "N/A" in this field.

What names appear in the Diagnosed By drop-down? How can I add names to it?

The Diagnosed By selection list is comprised of users with chart access to the program in which diagnoses data entry is being done who: A) have been assigned the optional "List as Prescribing/Diagnosing Physician" data entry/access permission on the individual permissions layer - OR - B) have been designated as an "eligible provider" within the Human Resources module Staff Information feature in an AWARDS database configured for AWARDS Certified Edition.

When completing an IMO search, what does the placeholder code IMO001 mean?

NOTE: The IMO (Intelligent Medical Objects) search tool enables users to search for a diagnosis condition and automatically pull the full condition text and code into AWARDS. This search is optional functionality that is only available by subscription as a licensed integrated service within AWARDS. If it is currently turned on in your AWARDS database, you will see an "IT" icon to the right of the condition field during diagnoses data entry.

IMO will return a code of "IMO001" when there's a term that's relevant for clinical documentation that doesn't have a corresponding value in a code set or a billable context; in other words, when the fairly specific criteria laid out by the ICD, LOINC, or CPT code are not met. Terms that have clinical documentation, but not billing value generally also have a SNOMED code attached, because it's a more descriptive code set, but one also not typically used for billing.

FootholdConnect Event Recordings

Feature Review - IMO (38 min) - June 2019

Foothold Technology and Intelligent Medical Objects (IMO) have been partners for over 5 years and is an important add-on feature for our AWARDS Certified Edition. IMO provides clinically relevant terminology with each term individually mapped to the appropriate billing, regulatory, and reference codes to enhance interoperability across Health IT technologies and ensure comprehensive billing code capture. This tool helps to bridge the gap between clinical language and complex coding systems. Join us for a review of all that IMO has to offer in AWARDS.

Enhancement Request Forms

Several aspects of the Diagnoses functionality are configurable. If you are interested in learning more about available configuration options and/or would like to move ahead with configuration itself, download the following request form, complete the "Diagnoses Options" portion, and then submit the form to requests@footholdtechnology.com.

Medical Module - Implementation Requests Form

Service Agreements

Intelligent Medical Objects (IMO) - a smart search and code mapping for diagnoses and procedures - can be integrated into AWARDS on a subscription basis. If you are interested in learning more about the IMO service and/or you would like to proceed with signing up for it, please download and complete the following agreement, and then submit it to your Foothold Customer Success & Advocacy team representative.

IMO - Service Information & Agreement