The Configure Locations feature is used to set or update the locations list used in various places throughout AWARDS; for example, within the Calendar. This feature is also used to view read-only location reports.
Required Permissions
The Configure Locations feature is available to users with the following permissions:
- Program Chart Access (not required if you are in the "Executive Officer" or "System Administrator" user group)
- Agency Program Information (not required if you are in the "Executive Officer" or "System Administrator" user group)
In addition, unless you are in the "Executive Officer" or "System Administrator" user groups, you must have ONE of the following permissions:
- Display Executive Administration Buttons
- Permissions Data Entry
- Permissions Data Entry for All Staff and Layers
Permissions are assigned using the Permissions Maintenance feature. If you do not have access to that feature and need a permission listed here, please contact your supervisor or your local Help Desk for assistance.
Maintaining the Locations List
To enter or update the agency-wide locations list, or the list for a specific program, complete the following steps from the AWARDS Home screen:
-
Click Administration from the left-hand menu, and then click System Setup. The System Setup fly-out menu is displayed.
-
Click Agency Program Information, and then click Configure Locations. The Configure Programs Locations List page is displayed.
-
Click the Program drop-down arrow and select the program for which the locations list is to be updated. To update the agency-wide list rather than one for a specific program, select "All Agency Programs."
-
Confirm that the Database option is set at its default value - "Data Entry."
-
Click CONTINUE. The Editing the Location List page is displayed.
-
In the Locations text box, enter or make changes to the program or agency's locations list. Be sure to begin each location on a new line.
-
Click CONTINUE. The locations list is saved and a read-only report version of the location information is displayed.
To make additional changes to the list, click DATA ENTRY. To return to the Configure Programs Locations List page, click CONTINUE.
The process of updating the locations list is now complete.
Frequently Asked Questions
-
Can a location be set up for all agency programs at once?
Yes. To create an agency-wide location, set the program selection option to "All Agency Programs" during the location configuration process.
- Why am I receiving the error message "The location is NOT unique!"?
Each location name must be unique, regardless of whether a single location is used by more than one program. If multiple programs must use the same location, you can use a simple workaround, such as adding a punctuation mark to make the location slightly different in each program (for example, "Conference Room A" and "Conference Room - A").