When a rent amount has been specified for an apartment using the Operations module Leases feature, that value can be used to create pending rent transactions for the apartment with the Create Rent Payables component of Rent & Utilities. Likewise, any miscellaneous entitlements entered for a client in the Entitlements module that end with the word "rent" can be used to create pending sublease transactions. Those pending transactions can then be accessed and updated as needed using the steps outlined under Adding/Updating Rent & Utility Transactions.
TIP: Click here for more information on the Operations module Leases feature, or here for details on the Entitlements module Certified Entitlements feature.
Required Permissions 
Because the Rent & Utilities functionality is optional, it is not automatically available in all databases. To request that it be made available in your database, please contact your Foothold Customer Success & Advocacy team representative for guidance on whether or not this functionality is right for your agency.
In databases in which the Rent & Utilities feature is turned on, it is available to all AWARDS users with employee logins (with the exception of those whose access is limited by the "Restrict to Aggregate Data View" permission).
Click-by-Click Instructions 
Creating Rent Payables - Learn to create pending rent and sublease payable transactions.
To create pending rent and sublease payable transactions, complete the following steps from the AWARDS Home screen:
- Click Administration from the left-hand menu, and then click Operations. The Operations fly-out menu is displayed.
- Click Rent & Utilities. The Rent & Utilities menu page is displayed.
- Click Create Rent Payables. The Rent & Utilities: Create Rent Payables page is displayed.
- Click the Residence Street Addresses drop-down arrow and select the address or residential program for which the pending payables are to be created. The default value is "All Addresses."
- By default the pending payable transactions are created for the current month and year. If necessary, use the Month of Payments month and year drop-down arrows to make new selections.
- Click CONTINUE. The Rent & Utilities: Pending Payments page is displayed.
This page contains a list of all of the pending payments that were created using lease and entitlement records for the apartments and/or occupants of the selected program or address.
The date of all of the pending transactions on this page is the first of the month selected in step 5.