Add/Edit Entire Program - HMIS Settings Tab

Introduction

This article will provide you with an overview of the HMIS Settings tab in the Add/Edit Entire Program feature.

Prerequisites

• Users with the Agency Program Information permission to add/edit programs
• If you are not in the Executive Officer or System Administrator user group, you must have one of the following permissions:
  • Display Executive Administration Buttons
  • Permissions Data Entry
  • Permissions Data Entry for All Staff and Layers

Overview

The HMIS Settings tab is broken into the following sections:

• Required Project-Specific Data Elements: To be completed by HMIS programs
• Housing Inventory Chart Data Elements: To be completed by programs generating a Housing Inventory Chart (HIC)
• Optional Data Elements: To be completed as needed

Setting Name	Description
Affiliated with a residential program?	If the HMIS Project Type is set to "Services Only Program (SSO)," two related options are made available.   Click the "Affiliated with a residential project?" drop-down arrow and select "Yes" or "No."   If "Yes" is selected, a list of all residential programs in your AWARDS database will be displayed. Select the residential program this SSO is affiliated with, or choose "Other/Not Listed" if the affiliated residential program does not exist in AWARDS.
Continuum of Care	Choose the Continuum in which this program exists. Press <Ctrl> while clicking items to assign the program to multiple Continuums of Care.
Continuum Project	Select to indicate whether the program contributes data to HMIS or is included to account for all programs in a continuum.
County	Select the county in which the program is located. If you see a text box here instead of a selection list, please contact the Help Desk to have this option configured.
Emergency Shelter Tracking Method	This option is only available when the HMIS Project Type is set to "Emergency Shelter." Select the tracking method used by this emergency shelter project.
Funding Sources | Grant Information	Select the funding source that applies to the program If a funder is chosen, fill in the corresponding required Grant Start Date. Grant End Date and Grant ID information is optional. To record the name of local or other funding, select "Local or Other Funding Source" from the Funding Sources selection list.   When selected, fill in the corresponding "If other specify" field.
FIPS Code	Type or make changes to the Federal Information Processing Standards (FIPS) code for the program. In the event that FIPS code is not known, click the "Look Up FIPS Codes" link, which will take you to the U.S. Geological Survey's website.
HMIS Participating Project	Select "Yes" or "No."   "Yes" must be selected for any project that is uploading to the HMIS.
HMIS Project Type	Select the HUD program/project type that best describes the program. Select the housing type that best describes the program.
HPRP Grantee ID	Type or make changes to the program's HPRP grantee ID number (if applicable.)
HUD Contract #	Type or make changes to the program's HUD contract number.
Operational Calendar	Select to indicate the program's operational calendar.
Other Program Name	If the program name is listed as something else on the Housing Inventory Chart (HIC), type or make changes to that alternate name in this field.
Principal Site	Select if the program is the main site for the program.
Program Site Configuration Type	Select the site configuration that best describes the program.
Site Type	Select the site type that best describes the program.
Target Population A	Select the category that best represents the population served by this program.
Target Population	Select the category that best represents any sub-populations served by the program.
Zip Code	Type or make changes to the program's zip code.