This article will provide you with an overview of the optional settings tab in the Add/Edit Entire Program feature.
Please Note: The content of this tab varies based on AWARDS database setup; as a result, you may not see all of the fields and options listed.
Prerequisites
Users with the Agency Program Information permission to add/edit programs
If you are not in the Executive Officer or System Administrator user group, you must have one of the following permissions:
Display Executive Administration Buttons
Permissions Data Entry
Permissions Data Entry for All Staff and Layers
Overview
Setting Name
Description
Allowed CSV Import Types
Defaults to Full and Delta.
Change the selection from its default to indicate whether HMIS Uploads or Imports coming into this database from AWARDS users/external uploaders should be restricted.
Full Refresh means the export file will contain and replace all the records for all the clients who were active during the date range.
Delta Refresh means the imported file set can contain and replace just the edited records from the date range.
Community Residence (CR) Program
Check if the program is a community residence (CR).
Consumer Search Records Sharing
Select No Sharing - Nothing At All Shows if the program's data is sensitive and should not be shared with staff of other programs.
Users without chart access will not see that program's clients when using the Client Search feature located in the navigation bar.
If a client has a record in multiple programs, one of which the user has chart access to and one to which he/she does not, only the record for which access is granted is shown in the Search results.
If the Emergency Access feature is enabled, users with permission to that feature will be able to see client records in all programs during a break the glass scenario, regardless of a No Sharing configuration.
The Consumer Search Record Sharing option is not available in databases that already have customized program-level sharing functionality in place. In those databases, you may see a Consumer Search Record Sharing drop-down selection here, along with a Consent Expiration Terms field.
Central Intake Program
Select Yes if the program is a central intake program.
If Yes is selected, the page will be automatically refreshed to display a corresponding section of program checkboxes labeled Check All Target Programs for this Central Intake Program.
Click the checkbox next to each program that can receive placements from this central intake program.
Community Service Block Grant Funding
Check if the program receives CSBG funding.
NYS Developmental Disabilities (DD) Program
Check if this is a NYS developmental disabilities (DD) program.
Program Level of Care
Select the program's OASAS level of care if the program will be conducting OASAS client transfers.
OASAS program transfers can only happen between programs with the same level of care.
PRU Number
This option is applicable to OASAS programs only.
Type or make changes to the program's reporting unit number for OASAS.
When a PRU number is entered, a corresponding Include in Data File checkbox is automatically displayed and checked off by default.
Uncheck this option if the program being worked with should NOT be included in the OASAS Data File.
Serves Homeless Only?
Check if the program serves homeless clients only.
Shelter Program
Check if the program is a shelter.
Supported/Supportive Housing Program
Check if this is a supported/supportive housing program (SHP).